HOST AN EVENT

The Lancaster Motel is the best in-town option for groups. So let’s get you up to speed! Here’s a basic rundown of our spaces, what we can host or have hosted in the past:

It’s like discovering a unicorn. We’re a rarity as we’re on both Routes 2 & 3 in the center of Lancaster! Our building has two wings of rooms connected the motel lobby. Once inside the lobby, you do NOT have to go outside to get to the event spaces. Whoohoo!

We have some great spaces for gathering. A large open lobby great for sitting and people watching or playing some retro games. The new patio out front for after-hours drinks and conversation has garnered rave reviews! The new Compass Rose Cocktail Bar and The Waypoint Cigar Lounge offer a “North Country swanky” environment where your party guests can unwind with craft cocktails and the best cigar offerings within 100 miles. Our Retro Room and Banquet Room offer space for more formal gatherings such as wedding rehearsals and receptions.

We currently offer a variety of room options with either queen or double beds. Standard Queen rooms (single Queen bed, 1 optional cot, 3 people) and Deluxe Queen rooms (two queen beds for up to 4 people, NO optional cot) and Deluxe Double rooms (2 double beds for up to 4 people, NO optional cot). We have 1 Retro Suite with Kitchenette (1 Queen bed and a pullout sofa, 1 bath, 2 optional cots, 6 people max) and 3 ground floor Extended Stay Units w/private entrances (1 Queen bed, 1 couch, 1 bath, 1 optional cot, 4 people max), 3 upstairs Extended Stay Units w/private entrances (1 Queen bed,1 couch, 1 bath, 1 optional cot, 4 people max), 1 dorm space with two bedrooms and a common living room, kitchen and 1 bath which sleeps up to six depending on the flexible bed configuration. Given all that, we are currently able to sleep quite a large group depending on bed occupancy.

If you have a group and are expecting to need more than 5 rooms, please contact us directly at (603) 788- 4921. Depending on the dates, we can likely place your rooms together and perhaps offer a discount on the stay. Please understand that we need to place these group buys on ONE invoice to qualify for a discount. In general, we cannot offer discounts on weekend stays unless you are buying out the motel for your event (i.e.: wedding, retirement party, etc.).

If you would like to host a company or social event and want exclusive use of the hotel or if you’ll want to set up tents, please contact us directly at (603) 788-4921 or 1-844-990-4921 and ask for the event planner.

We’re getting lots of requests for wedding room blocks or buyouts, especially for the Summer. We understand weddings are tough to plan, so we thought sharing our policies in advance would smooth out your experience somewhat. So here’s the scoop...

• -To GUARANTEE rooms for your wedding group: we require a full property buyout. Meaning, if you would like to guarantee roomsfor guests of your wedding, you will be responsible for filling all 24 rooms on the property for the stay. You areNOT required to buyout the Extended Stay units.
• -If you prefer NOT to guarantee rooms: Obviously, folks who are in town for your wedding are more than welcome to stay with us anyway and can book any available rooms at the going rate online or by phone or email. Rates will most likely be higher using this option.

Buyout Policy

Payments will need to be made on one invoice and the organizer will be responsible for any damages and expenses from the group. A 20% deposit will be collected at the time of the booking with the remainder due 4 weeks before check-in. We also have an 8-week cancellation policy: if you cancel your event more than 8 weeks before the event, we will give you a full refund. If less than 8 weeks but more than 4 weeks, we will keep the 20% deposit. If less than 4 weeks before the event, we have a cancellation fee equalto 50% of the original invoice. If any events will be hosted on the property, tents put up, etc., we will also need to speak about costs and liability/event insurance. This makes it easier for everyone on both sides. It also insures that wedding guests are not being disturbed by other guest on the property and vice versa.

Food & Beverage for Events

ALL events require a licensed, insured caterer for an event involving food or beverage. No “homemade” or other non-licensed outside food/beverage is allowed due to insurance regulations. We don’t like this but it is what it is. Thank you for understanding!

We hope you find these policies reasonable. If not, we’ll do what we can to make an adjustment if at all possible. We’re looking forward to having you here! Call (603) 788-4921 to get started.